- Agency
- Department of Fish and Wildlife
- Location
- Thurston County – Olympia, WA
- Job Category
- Full time Positions
- Salary
- $95,575.00 - $109,346.00 Annually
- Last Date to Apply
- 12/31/2022
- Website
- https://www.governmentjobs.com/careers/washington/jobs/3744697/administrative-operations-manager-camp-wms-band-2-permanent-14233-22?keywords=Administrative%20Operations%20Manager%20-%20CAMP%20-%20WMS%20Band%202%20-%20Permanent%20-%20*14233-22&pagetype=jobOpportunitiesJobs
- Description
- FULL-TIME/PERMANENT ADMINISTRATIVE OPERATIONS MANAGER WMS BAND 2 Capital & Asset Management Program (CAMP) Olympia, Washington - Thurston County This recruitment is posted continuously and will remain open until a selection is made. Application review will be ongoing, and therefore we encourage you to submit your application materials as soon as possible. The Hiring Manager reserves the right to close the posting at any time once a selection has been made. Oversee, lead, and direct a team that is responsible for the CAMP Program’s administrative operations - including budget support, legislative bill analysis, fleet management, inventory, logistics, and other business functions statewide. Enjoy the strategic side of collaboration while working with CAMP’s senior managers to develop successful tactical short and long term business outcomes! Bring your knowledge and innovation to this role, Take charge of day-to-day operations and be responsible for the tactical decisions regarding operations that meet CAMP’s budget and administrative objectives. With your experience, Assist program management in making strategic decisions to meet long range budget and operational needs, including budget reductions and enhancements. In this dynamic opportunity, You will be relied upon for the expertise and consultation regarding budgetary and administrative support management and achieving program goals across the spectrum of CAMP work, including construction equipment investments. Embrace building collaboration and teamwork, Gain the confidence and trust of others through honesty, integrity, and authenticity. Duties Some of what you will do as our Administrative Operations Manager, Coordinate with the Program Director and Central Budget Office to direct the development, implementation, and monitoring of CAMP’s biennial operating budget and biennial capital budget - work with senior managers to develop budget decision packages. Manage business operations for CAMP - such as logistics, fleet management, facilities management, personnel actions, training programs, customer service, legislative bill analysis and fiscal note process. Plan, lead, organize, and control the work performed by the CAMP administrative staff. Assure appropriate and optimum use of the program’s resources and enhance the effectiveness of employees through timely appraisal and professional development opportunities. Develop and execute management and administrative projects, including program standard operating procedures and program reports. Support effective communication throughout the organization - communicate information to all CAMP staff on program and agency policies, goals, objectives, directives, and procedures. Serve on agency committees involved in policy, budget, IT, and administrative operations which impact the program. WORKING CONDITIONS: Work Setting, including hazards: Working environment is a busy office setting - most tasks will involve working at a desk on a computer. Telework opportunities are subject to supervisor approval. Schedule: Expected to schedule time within a typical 40-hour work week, Monday - Friday, 8:00 a.m. – 5:00 p.m. - overtime exempt, must adjust work schedule and work additional hours as needed to meet business demands and deadlines. Some evening and weekend work may be required. A flexible work schedule may be considered and is subject to supervisory approval. Travel Requirements: Some travel may be required throughout the State to attend trainings, meetings, and conferences - occasional overnight travel may be necessary to attend or present at meetings both in and out of the state. Customer Relations: Requires frequent contact with customers (staff in other WDFW programs, agency managers, supervisors, and employees, as well as legislators and their staff, Governor’s office staff, State Auditor’s Office, other state and federal agencies, public utilities, and local governments. CONDITION OF EMPLOYMENT: WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes. Supplemental Information Please note: Failure to follow the instructions below may lead to disqualification. In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application: A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted). A current resume. Three professional references. IMPORTANT NOTES: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE). WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth. VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov. Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran) Include your name as it appears on your application in careers.wa.gov. MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following: Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov. Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS) Include your name as it appears on your application in careers.wa.gov. Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov. As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington. The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com.
- Qualifications
- REQUIRED QUALIFICATIONS: Closely related qualifying experience may be substituted for the required education on a year-by-year basis. Graduation from a four-year college and/or university with a degree in business, public administration, accounting or economics or a closely related field. AND Three (3) years of progressively professional experience in budget development, monitoring, and administration, preferably within a state or local government. Experience: Interpreting and implementing policies, laws, rules, or guidance, or equivalent experience performing activities closely comparable to the key responsibilities of this position. Knowledge of advanced principles and practices of public administration and business management which includes experience in: Developing and monitoring budgets Preparing decision packages and legislative bill and fiscal note analysis Developing standard operating procedures Supervising, mentoring, evaluating, and counseling staff Managing and prioritizing multiple issues and projects Communicating effectively Certifications/Licenses: A Valid Driver’s License. PREFERRED QUALIFICATIONS: Experience and knowledge in the areas of: Developing and monitoring operating budgets. Contract and interagency agreement administration. Policy and procedure development and application. The legislative process. Experience with: Data using Microsoft products and database software to create custom budget reports. Knowledge of: The state of Washington financial systems. Information technology and project management. Fleet management and facilities management activities.
- Contact Person
- Kaila Daudt
