Administrative Specialist 2 (Private Forest Accord Grant Staff Assistant)

Oregon Department of Fish and Wildlife
Salem, Oregon
Job Category
Full time Positions
$3,398 - $5,148 Monthly
Last Date to Apply
Make a Difference in Oregon's Natural Resources! Help the Oregon Department of Fish and Wildlife (ODFW) fulfill its mission: To protect and enhance Oregon's fish and wildlife and their habitats for use and enjoyment by present and future generations. ODFW has an immediate opening for an Administrative Specialist 2 (Private Forest Accord [PFA] Grant Staff Assistant) located in Salem. Are you looking to be part of a team, contributing to meaningful fish and wildlife conservation? Do your strengths include organization, project and task management, and communicating with others? Then this position may be for you! Join ODFW’s Habitat Division to help administer an important grant program that restores habitat for fish and wildlife! Even if the outdoors is not for you, Oregon offers a rich cultural experience unique to the Pacific Northwest. Productive farmland and ocean resources, farmer’s markets, creative chefs and bustling restaurants, vineyards, and breweries make Oregon a foodie’s paradise. Music, museums, and community events help Oregonians celebrate its diversity as well as its connectedness. To learn more about what Oregon has to offer, visit Did you know: • We offer full medical, vision and dental plans with employees paying either 1-5% of their rates • You will start out accruing 8 hours of sick and 8 hours of vacation leave per month, with your vacation leave accruals increasing every 5 years • You have access to 24 hours (3 days) of personal business leave to use at your discretion each year • You receive eleven paid holidays per year • AND you will be automatically enrolled into the Public Employees Retirement System (PERS) program. What you will do: The primary purpose of this position is to assist the Private Forest Accord Grant Coordinator with development and administration of a large grant program that is designed to fund fish and wildlife habitat restoration projects. The PFA Staff Assistant assists with grant management, program tracking, and delivery of funding to external organizations for conservation projects that address PFA needs while adhering to state policies, statutes, and rules. Working Conditions • This position works in a normal office working environment. This position requires a flexible work schedule because one of the essential duties includes attending PFA Advisory Committee and OCRF Advisory Committee meetings. These meetings will require travel time and sometimes Saturdays. • Requires a flexible work schedule that varies in the number of hours worked on a daily basis, but not necessarily each day, or a work schedule in which the starting and stopping times vary on a daily basis, but not necessarily each day. This includes working at all hours and workdays in excess of eight hours. Position is not eligible for overtime. If you are passionate about natural resources, we invite you to join our team and assist with furthering ODFW’s mission by partnering with communities and sharing how our work has a positive effect on Oregon’s fish, wildlife and their habitats. ODFW is dedicated to cultivating a diverse and inclusive workforce as we strive to represent and better serve our neighboring communities. Our most important asset is our employees, and each person brings unique, different, and important contributions to the workplace and community we serve. With Oregon’s changing demographics, a workforce that reflects this change will make us stronger and create an opportunity for better decision making. Consider joining our team as we lead ODFW into the future! The Oregon Department of Fish and Wildlife is an Equal Opportunity/Affirmative Action Employer
We are seeking applicants who meet the minimum qualifications and have the following skills and experience: Minimum Qualifications: • Three years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR • An associate degree in general office occupations and two years of secretarial or administrative support experience that includes coordinating office procedures, preparing narrative and statistical reports, and administrative data collection and analysis; OR • An equivalent combination of education and experience. Requested Skills: • General knowledge of proper grammar, punctuation, and spelling and good sentence structure. • Basic knowledge of procedures and techniques necessary to collect, organize, and report data both in narrative and numerical format • Skill in performing a variety of clerical functions at a technical or executive support level requiring decision-making within established laws, rules, policies, and procedures • Skill in communicating orally and in writing with a variety of people, answering questions and explaining information or decisions, sometimes using specialized terminology • Skill in making independent judgments and decisions concerning a course of action to be taken • Ability to coordinate diverse activities in a fast-paced environment to ensure completion of projects and assignments • Ability to gather and organize information • Attention to detail and adherence to policy and fiscal requirements is essential to avoid loss of agency credibility and program reauthorization. Criminal Records/DMV Check Applicants are subject to both a criminal history and motor vehicles check. Driving is required for all positions. Out-of-state finalists will be required to present a current certified or uncertified driving record for review to be considered for the position. Be prepared to obtain as soon as possible. You are expected to provide the out-of-state driving record before an offer can be made unless extenuating circumstances exist. Adverse background and/or driving information may disqualify you from further consideration. NOTE: Within three days of hire, applicants will be required to complete the U.S. Department Homeland Security's I-9 form confirming authorization to work in the United States. ODFW participates in E-Verify. ODFW is not able to support VISA sponsorships.
Contact Person
ODFW Human Resources
Bookmark the permalink.

Comments are closed.