Western EcoSystems Technology, Inc. (WEST), a dynamic medium size consulting firm with offices in 13 states, is looking for a fulltime experienced individual as our new Associate Biologist- Project Coordinator in our Golden Valley, MN office. Since 1990, WEST has grown to be one of the premier environmental and statistical consulting firms in the United States. WEST has a permanent core of professionals with broad experience in basic and applied ecological studies and the sophisticated analysis of natural resource data. This unique blend of disciplines and our years of experience in both areas allow us to provide original solutions to a wide range of natural resource issues from inventory to permitting to risk assessment to basic research. WEST provides consulting services to government, industry, and other organizations.
The successful candidate will have experience supporting a variety of projects from simple to complex activities. The Project Coordinator will support one or more Project Managers (PM) and other WEST staff to keep project-related processes running smoothly. While the Project Coordinator provides support, the PM is ultimately responsible and accountable for the successful delivery of the project outputs. The Project Coordinator’s work will include the following:
Assist PMs with project set-up, schedule coordination and budget development and provide information to the legal department and accounting staff for internal set-up requirements
Assist in the coordination of activities, resources, equipment, staff, and dissemination of information
Assist PMs with the monitoring of project progress, data, PM reports and other materials as needed
Ensuring client and staff needs are met throughout the life of each project
Provide subcontract management support to Project Manager by creating and maintaining subcontract logs, completing forms, gathering scope of work, following up on process for amendments, and reviewing/coding invoices
Electronic filing (on servers): being consistent and following WEST document management policy/protocol
Support the legal staff and PM to follow up on the administrative process for job set-up, invoicing and accounts receivable collections and prepare monthly progress reports
Possess outstanding organization skills and capacity to handle multiple tasks and projects concurrently
Assist with production of deliverables, printing and binding, document prep assembling and preparing presentations and reports, including internal team communications
Assist with the word processing, formatting and editing of project deliverables, as requested. Following pre-determined Style Guides
Work with distributed teams in multiple locations in United States and Canada using company tools for teleconferencing, and videoconferencing. Will be expected to organize conference calls with project team members, track action items and notes, and facilitate resolution and follow up actions as needed within the project team
Work with the PM to coordinate issues that the Project Coordinator cannot resolve.
Provide note-taking and documentation support for meetings and conference calls upon request.
Communicate ideas for improving company and project processes with a positive and constructive attitude.
Prepare/coordinate project meetings and travel arrangements
Other project related support duties as assigned
This is a general description of the functions for this position and is not inclusive of the duties that may be associated with this position.
The ideal candidate would have the following:
Minimum of a high school diploma, a Bachelor’s degree is preferred
Excellent organizational and prioritization skills including attention to detail, taking and following direction, budget and multitasking abilities
Solid working knowledge of Microsoft Office and other project management tools
Effective communication skills including verbal, written and presentation skills
Proven ability to work effectively both independently and in a team-based environment
Demonstrated willingness to be flexible and adaptable to changing priorities preferred
Excellent interpersonal and communication skills
Excellent time management, project management and organizational skills with the ability to work well under time constraints and meet deliverable targets and deadlines
Ability to follow instructions from managers and accept guidance and constructive criticism
Occasional travel and overnight stays may be required
WEST is committed to providing a safe and healthy work environment for everyone and highly recommends all prospective hires be fully vaccinated for COVID-19 prior to their start date. While WEST does not currently require vaccinations, please be aware that WEST has a mandatory vaccination policy in place should local, state or federal law require vaccinations. Additionally, WEST has certain clients that require all personnel to be vaccinated prior to working on their projects, so individuals will be required to be fully vaccinated and provide proof of vaccination prior to working on those projects. As an exception, employees may also request a Medical or Religious exemption from the vaccine requirement and the request must be supported by a doctor for a medical exemption or by a statement from the employee outlining a sincerely held belief to qualify for a religious exemption. Please contact us if you have any questions.
After an offer of employment is made, the candidate must successfully pass a pre- employment background check, drug screening, and a DMV records check that meets WEST’s minimum criteria to operate a motor vehicle on behalf of the company. A valid driver’s license will be required.
WEST provides equal employment opportunities to all individuals regardless of their race, color, religion, gender identity or expression, age, sex, sexual orientation, national origin, disability status, genetics, and any protected veteran status, and any other characteristic protected by federal, state or local law. Further, WEST takes affirmative action to ensure that all individuals are treated fairly, and without discrimination, for recruitment, selection, advancement and every other term and privilege associated with employment.