The Chief Operating Officer is a dynamic individual who will build on the strengths and successful history of SSRS by providing the organizational vision, discipline, and drive in keeping with the station’s research, development, and outreach goals. The candidate will require exceptional collaborative skills to leverage the considerable resources of the SSRS to increase its influence and identify opportunities for program development and diversified funding streams.
Specifically, the Chief Operating Officer has responsibility for advancing the mission of SSRS and serving as the operations spokesperson and public advocate. Under the general supervision of the Board of Directors, the Operating Director directs all aspects of day to-day organizational operations and budget oversight, including managing operational aspects of the SSRS staff and projects, and identifies and successfully pursues funding opportunities and strategic partnerships that ensure the organization’s financial health and mission. In addition, in collaboration with the Research Director who develops and leads the technical excellence requirements for SSRS’s research projects and scientific objectives, both will collaborate in the development of strategic plans and workplans needed to achieve implementation of these projects and objectives.
Organizational and Operations Management
• Lead the organizational and operations management of all aspects of the station
• In collaboration with the Research Director:
o Lead the management of a team of biological project managers and researchers located at the station headquarters and ancillary locations in accordance with Research Director defined project technical/schedule objectives
o Lead the management and oversee recruitment and supervision of the technical staff in support of yearly and long-range plans, including coaching and mentoring
o Lead the management of yearly employee performance reviews/goal setting, and yearly compensation planning/reviews
o Lead the planning and management of yearly budgets and allocations, including project specific and overhead
• Maintain a climate that attracts, retains, and motivates a strong staff, and as applicable, talented contractors
• Manage the overall station financial business in accordance with federal, state, and non-profit organization 501 (c)(3) reporting requirements, costs, and capital requirements. Oversee book-keeping operations.
• Develop, update, and ensure implementation of by-laws, personnel policies, and other policies approved by the Board, in conjunction with the Board of Directors.
• Ensure organizational compliance with all local, state, and federal regulations
• Maintain open communications with all business and technical functions
• Collaborate seamlessly with the SSRS Research Director in implementing station scientific research visions, project technical objectives, and scientific standards of excellence
• Report regularly to the Board of Directors and appropriate committees on the status of internal and external issues affecting SSRS
Program Development and Implementation
• In collaboration with the Research Director:
o Lead the development and execution of long-range organizational and development plans and strategies for the station, cultivating and implementing a shared organizational vision among the Board and staff
o Lead the development and coordination of accurate and executable project resource plans, schedules, work plans and associated visibility metrics
o Facilitate prioritizing yearly station project opportunities in concert with the RD’s strategic scientific roadmap, as well as the SSRS operational objectives; develop and implement action plans and employee goals.
• Identify and pursue opportunities to build a broader constituency in support of species conservation and scientific research
Fundraising and Development
• Develop an initial set of fundraising and development opportunities to begin the dialogue with the BoD on potential future plans for implementation.
• Demonstrated leadership, effective staff and program management skills, including ability to retain, motivate and attract strong and creative staff; strong strategic organizational and financial skills
• Demonstrated ability to create organizational visions, develop strategies, produce and execute detailed implementation plans.
• Ability to work independently, excellent organizational and team building skills, and exceptional written and verbal communication skills, including proven ability to innovate and implement successful communication strategies
• Basic understanding of 501 (c)(3) managed organizations, and demonstrated ability to work with the Board of Directors
• Proficient in Microsoft Office suite, with added emphasis on leveraging virtual collaboration technologies and tools
• Bachelor’s or Graduate Degree in Biology, Environmental Science or management, and/or in a Technical and/or Business related field
• Prior non-profit organizational leadership/management experience
• Prior research station organizational management experience
• Prior fundraising experience
• Prior experience preparing and presenting financial analysis and reports. Proficient in financial tools and accounting practices.
• Understanding of federal and state research grants and/or contracts, and associated Cost Accounting Standards
• Proficiency in data management and associated Information Technology platforms, such as MS Office 365 or similar platforms
• Advocacy experience and effective working knowledge of policies to protect endangered species
• Proven ability to strategically network and collaborate with other organizations, agency staff and the private sector, as needed, to advance the mission of SSRS