Contracts Specialist – Contracts Specialist 2 – 2 Openings – Permanent – *01719-23 – Olympia, Washington – Thurston County

Washington Department of Fish and Wildlife
Olympia, Washington - Thurston County
Job Category
Full time Positions
$4,425.00 - $5,960.00 Monthly
Last Date to Apply
TWO (2) OPENINGS FULL-TIME/PERMANENT CONTRACTS SPECIALIST CONTRACT SPECIALIST 2 Financial Services Program Olympia, Washington – Thurston County Are you experienced in applying for, negotiating, and managing contracts? Are you familiar with policy guidance, reporting requirements, and program administration? If this describes you, then join the team of talented professionals within the WDFW’s Financial Services Program! Picture yourself conducting any required procurements and performing analysis of proposals for responsiveness and cost factors. This is an opportunity to negotiate with the proposed parties to any contract, agreement, grant, memorandum of understanding, or other legally obligating document on terms and conditions. With your experience, you will manage WDFW’s contracts and grants lifecycle and related contracting activities. We are seeking candidates to contribute directly towards the “Move WDFW towards operational and environmental excellence” strategy in WDFW’s draft strategic plan. Duties Our Contracts Specialist, -Performs journey-level contract administration work with responsibility in the administration of all contract-related functions that are required by law, rule, or regulation. -Prepares solicitations and coordinates the evaluation of bids and proposals with project managers who request contracted services within the scope of their program area. -Responsible for ensuring that all negotiated contracts and agreements for WDFW comply with State of Washington contract and legal requirements, applicable federal regulations, any special program requirements, and all state purchasing and accounting regulations. -Works directly with WDFW program staff, the Department of Enterprise Services, the State Auditor and other state, federal, and local contract entities to ensure on-going compliance for all contractual documents. -Utilizes the state’s procurement announcement system (WEBS) to publish bidder opportunities. -Coordinates procurement evaluations with program staff. -Publishes procurement results and coordinates vendor debriefings. -Files sole source and emergency contracts with the Department of Enterprise Services using the Sole Source Contracts Database. -Advises agency staff on using the agency’s contracts management system to request contracts, monitor status, maintain accountability of assigned contracts, and request timely amendments or successor contracts. -Prepares assigned contracts for the Records Center according to the state records retention schedule and agency procedures. -Responds to public disclosure requests as assigned by the Contracts and Purchasing Manager according to agency procedures. WORKING CONDITIONS: Work Setting, including hazards: -Office, with telework options available based on office needs. Schedule: -8:00 AM – 5:00, Monday – Friday. -Flexible time schedules allowable based on office needs. Travel Requirements: -Occasional and infrequent. Tools and Equipment: -Personal computer. Customer Interactions: -Regular interaction by phone, e-mail, and in person with widely varied customers.
REQUIRED QUALIFICATIONS: Closely related qualifying experience may be substituted for the required education on a year-by-year basis. -A Bachelor's degree involving major study in public administration, business administration, business law, commerce, economics, mathematics, statistics, or closely allied field And -Two (2) years of experience in one or more of the following: -Negotiating, administering, or terminating government contracts. -Federal grants and contracts management. -Contract property acquisition and management. -Contract cost or price analyses. -Contract compliance administration. Please note: A law degree from an accredited college or university approved by the Washington State Bar Association may be substituted for the required experience and education. CONDITION OF EMPLOYMENT: WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes. Supplemental Information Please note: Failure to follow the instructions below may lead to disqualification. In order to successfully apply for this position, you MUST complete your profile at and attach the following to your profile before completing the online application: -A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted). -A current resume. -Three professional references. IMPORTANT NOTES: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE). WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth. UNION - WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed. Diversity, Equity, and Inclusion Employer VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: -Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to -Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran). -Include your name as it appears on your application in MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following: -Notify us of your military spouse status by email at -Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS). -Include your name as it appears on your application in Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington. The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or Follow us on social media: LinkedIn | Facebook | Instagram
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