Division Support Specialist, EPIC FWS Division: Salt Lake City, UT (Remote Options Considered)

American Conservation Experience
Salt Lake City, UT (Remote Options Considered)
Job Category
Full time Positions
Last Date to Apply
American Conservation Experience (ACE) is a dynamic non-profit organization dedicated to providing rewarding environmental service opportunities that harness the idealism and energy of an emerging labor force to help restore America's public lands. ACE's Emerging Professionals in Conservation (EPIC) program has a national reputation for providing exceptional training and support to enable individuals to safely and economically implement technically complex and physically demanding conservation projects for the National Park Service, the US Forest Service, Bureau of Land Management, US Fish and Wildlife and numerous state and local land management partners. Title: Division Support Specialist, Recruitment/Member Management Location: Salt Lake City, UT. Options may include other ACE offices or remote/flexible telework options Department/Division: EPIC, U.S. Fish and Wildlife Service Division Status: Regular, Full-Time, Salaried (Exempt) Schedule/Hours: Flexible schedule (Monday-Friday); some evening and weekend hours may be occasionally required Number of Vacancies: This vacancy announcement could be used to fill up to 2 positions. Compensation: Full-Time, 40 hours/week within a flexible schedule. Competitive starting pay range of $35,000-40,000 annualized salary based on experience with a benefits package that includes health, dental, vision and supplemental insurance, paid vacation, sick leave, designated holidays and 401k retirement for qualified employees Reports to: Associate Division Director - Recruitment/Member Management Start Date: November/December 2021 Position Summary: ACE is seeking candidates for Division Support Specialist for the Emerging Professionals in Conservation (EPIC), US Fish and Wildlife (FWS) Division who are passionate about youth engagement, resource management, and desire to work at the national level through ACE's 21st Century Service Corps partnership with Federal land management agencies. Our cooperative partnership's responsibility is to bridge EPIC pathways to public service careers, both federal and nongovernmental. The Division Support Specialist for the EPIC FWS Division will work under the direction and support of division leadership to assist with a variety of administrative, programmatic and operational projects. In support of facilitating meaningful conservation professional development opportunities for youth and young adults on public lands, the Division Support Specialist will be responsible for assisting with Division specific outreach and recruitment efforts and serve as a project-related point of contact for applicants, members and FWS partners as well as other public/private partners and projects. The Division Support Specialist will coordinate internally with the EPIC FWS Recruitment and Member Management Team, Associate Directors and the Division Director, as required. ACE EPIC FWS Division Background and Objectives: The ACE EPIC FWS Division currently manages more than 100 Cooperative Agreements with FWS across the country. Projects supported are diverse and range from invasive species control; riparian and wetland restoration; threatened and endangered species research and management; records reconciliation; realty; vertebrate and invertebrate research and management; ecology; landscape level planning; maintenance; outreach and visitor services Essential Functions and Responsibilities: The Division Support Specialist will support the Director, the Associate Directors, and the Recruitment and Member Manager Team in a variety of operational, programmatic and project specific tasks including: Recruitment and Outreach: Assist with recruitment and outreach efforts for the FWS Program, including: Development of position descriptions for EPIC FWS projects Post and advertise EPIC FWS project opportunities and positions Conduct first-round applicant interviewing/vetting Follow up with candidates about application status and materials Compile and prepare applicant information and collaborate with project partners with applicant placement Research and formulate recruitment strategies including finding new recruitment sites, building relationships with academic institutions, agencies, tribes, and local organizations while recruiting, interviewing and reviewing prospective candidates. Assist with ensuring timely and accurate onboarding & data entry of selected FWS interns and fellows for the Division. Support Division efforts to recruit for diversity, and promote a culture of inclusivity Member Support: Coordinate Division uniform inventory and logistical needs Assist with time and attendance reporting and processing Respond to general inquiries from members and partners by phone and email Assist with member travel logistics, including hotel booking, vehicle rental, etc Assist with processing member per diem and reimbursements Assist with AmeriCorps Member account audits Support program needs during peak recruitment and onboarding seasons Solicit feedback from field-based members
Required Experience and Qualifications: Ability to work both independently and as a contributing member of a team Strong written and oral communication skills Commitment to the welfare and effectiveness of ACE Commitment to ACE's mission of public service through youth development Well developed organizational skills and the ability to effectively multitask Knowledge of Google Suites, MS Office, iOS, and professional email etiquette as well as experience or willingness to learn applicant tracking software, personnel databases, and webinar platforms such as Zoom or equivalent Flexibility and eagerness to engage a highly mobile and largely remote team Ability to receive and provide constructive feedback Ability to prepare and maintain records and reports Ability to understand and carry out oral and written instructions Ability to understand and follow ACE systems and processes Commitment to helping ACE advance it's goals around justice, equity, diversity, and inclusion (JEDI) Other Requirements: Legal ability to work in the US Proficient in English Ability to pass a federal criminal background check Willing to abide by ACE Policy and Federal Drug Free workplace policies and laws. ACE reserves the right to drug test at any time Valid driver's license and an insurable driving record Preferred Experience and Qualifications: Previous experience in formal team setting (volunteer, academic, professional) Interest and/or knowledge of the operations of non-profit organizations Previous experience with and/or knowledge of ACE, the U.S. Fish and Wildlife Service, or other land management agencies An interest in supporting public lands management Desire to participate in field projects alongside ACE participants, when possible. Physical Demands, Work Environment and Working Conditions Physical Demands: Requires frequent sitting, standing, walking, carrying, using hands to handle or feel, reaching with hands and arms, talks and hears. Manual dexterity required for use of computer keyboard/mouse and other routine office equipment. May occasionally be required to stoop, kneel, climb stairs, and/or crouch Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus Weight Lifted or Force Exerted: Frequently lifts up to 10 pounds, occasionally lifts up to 25 pounds Environmental: Moderate noise such as in a business office with equipment and light traffic Travel: This position may require domestic travel To Apply: Navigate to https://usaconservationstaff.applicantpool.com/jobs/, and then to the Division Support Specialist - USFWS Division and click the "APPLY NOW" link to fill out an application. You must include a resume, one-page cover letter and three professional references. Qualified applicants will be contacted by email to arrange an interview. Applicants must follow all application instructions in order to be considered for this opportunity. This position may close at any time. If you have any questions not answered in this position announcement, please reach out to Adam Auerbach at aauerbach@usaconservation.org American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
Contact Person
Adam Auerbach, FWS Division Associate Director, aauerbach@usaconservation.org
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