Education Administrative Assistant: Tennessee

Tennessee Aquarium
Chattanooga, TN
Job Category
Full time Positions
13.50 - Hourly
Last Date to Apply
Education Administrative Assistant At the Tennessee Aquarium, our mission is to connect people with nature and empower them to make informed decisions about water and wildlife. We are passionate about several values which include respect for research and conservation, a mindset of lifelong learning, and a diverse, collaborative and learning-based work environment. As the Education Administrative Assistant, you will provide support for the day-to-day operation of the Education Department by answering department calls and emails in a prompt and courteous manner, maintaining camp registration functions, scheduling programs and staff, ordering and printing materials, data entry, and other administrative functions. Key Responsibilities Take calls and answer basic questions related to the Education Department or forward calls to the appropriate individual Monitor department email accounts, responding to or forwarding questions and comments as appropriate Be responsible for all aspects of camp registration, including answering questions, issuing refunds, pulling rosters, and other responsibilities Schedule programs and assign staff to facilitate programs Greet and direct visitors to the administrative offices Enter data into Excel or other programs to support evaluation of programs or guest satisfaction Write and edit Education documents Make copies, assemble binders/mailings and coordinate program materials Purchase supplies, materials, uniforms, and other items online and/or in-store Process receipts and invoices Maintain copy machine in department Monitor department office supplies Maintain department databases and files as needed Coordinate changes to the department website Maintain confidentiality and discretion, demonstrate initiative, and anticipate advance planning Other duties as assigned Key Requirements High School Diploma or GED Experience working as an Administrative Assistant in a department with multiple staff Warm, positive, friendly, professional, and service-oriented Superb oral and written communication skills including proper use of grammar and punctuation Impeccable organizational skills, attention to detail, high level of accuracy Has a growth mindset and desire to be a lifelong learner Proficient with Microsoft Office programs and online scheduling programs Ability to effectively multitask and handle frequent interruptions Energetic team player Valid driver's license Full-time, hourly; occasional evening or weekend event work may be required The Tennessee Aquarium is an equal opportunity employer committed to promoting an inclusive environment that values and supports diversity and equality among staff, volunteers and all of its audiences. For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
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Contact Person
Lindsay Dill
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