The Forest Preserve District of Kane County’s Community Affairs Department is accepting applications for one (1) part time Facility Assistant – Office.
DATE POSTED: FEBRUARY 6, 2019
WORKSITE LOCATION: HEADQUARTERS, GENEVA, ILLINOIS,
APPROXIMATELY 60 MILES WEST OF CHICAGO
HOURS/SCHEDULE: TWELVE (12) HOURS PER WEEK, MONDAY, TUESDAY, THURSDAY, FRIDAY, may include some weekends, evenings and holidays for special event coverage.
APPLICATION DEADLINE: OPEN UNTIL FILLED
All candidates must apply on-line at:
Under direct supervision from the Director of Community Affairs or the Community Affairs Specialist, this office position generates contracts and coordinates special events held at the District’s two rental facilities, located in St. Charles. This part-time position will mainly work out of the District’s administrative headquarters in Geneva during regular business hours; however, coverage of a rental event (typically on evenings and/or weekends) may occasionally be required.
ESSENTIAL POSITION DUTIES & FUNCTIONS
• Promotes and shows rental facilities and grounds, provides information to prospective renters.
• Generates rental contracts and schedules events.
• Obtains event setup information and related details from renters, and coordinates with staff.
• Schedules Facility Assistant – Onsite coverage for each facility. In some instances, Facility Assistant – Office may need to cover a rental event.
• Obtains all necessary forms, payment and information from renters.
• Obtains all necessary forms and information from any on-site vendors.
• Coordinates logistics with on-site vendors (schedules tent setup/take-down, catering supplies drop-off/pick-up, etc.) to least impact District nature programs or other activities.
• Checks for property damage or removal and cleanliness after events.
• Provides feedback to Director of Community Affairs and Specialist following each event.
• Coordinates small item purchasing for both facilities.
• Maintains strong working knowledge of Microsoft Office and other business software applications to generate correspondence, enter data; create and revise reports, tables and other materials.
• Must be able to accurately record and maintain records.
• Possesses strong organization skills and the ability to work independently and manage multiple tasks.
• Must possess strong interpersonal and problem-solving skills.
• Possesses strong written and verbal communication skills, and maintains a courteous, professional communications manner. Must be able to read, write and comprehend the English language.
• Establishes and maintains effective and positive working relationships with employees, supervisors, other departments, District officials and the public.
• Handles sensitive information and maintains a level of confidentiality.
• Possesses and maintains a valid and current Illinois Driver’s License free from suspension or revocation during term of employment; employee must maintain insurability with the District’s fleet insurance carrier.
• Performs the job safely and in compliance with District policies, procedures, work and safety rules, and the Employee Handbook.
• Performs essential duties and functions as assigned, with or without accommodation.
• While hours typically fall during regular District office hours (8 a.m. – 4:30 p.m.), if covering a rental, hours may include evenings, weekends and/or holidays.
• Establishes and maintains a positive and professional relationship with the permit holders, vendors, staff, commissioners, volunteers and the public, even under difficult situations.
• Adheres to the Vehicle Use and Motorized Equipment program regarding insurance coverage for personal vehicles.
Additional duties and functions may be essential.
• Minimum Age Requirement: 21 years of age
• Education: High school diploma or GED equivalent
• Experience: 1-2 years of event planning or hosting preferred
• Certifications/Licenses: CPR/1st AID/AED certification must be obtained and maintained within one year of employment.