Federal Aid Coordinator – Cheyenne, Wyoming

Wyoming Game and Fish Department
Cheyenne, WY
Job Category
Full time Positions
$4,839.86 - $6,236.95 Monthly
Last Date to Apply
Acts as the Federal Aid Coordinator and Grants section supervisor for the Wyoming Game and Fish Department responsible for the development, administration, monitoring, and compliance verification of all federal and non-federal grants, sub-grants, cooperative agreements, memorandums of understanding, special use permits, leases, conservation easements and right-of-ways, including the USFWS comprehensive management plan for federal funds. Human Resource Contact: 777-4507 Laura Curtis laura.curtis1@wyo.gov ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed at the job level. Responsible for the financial accountability, reporting, and compliance monitoring of approximately 21 million dollars of the Department's funding. Prepares grant application, budget, work plans, environmental impact documentation, and yearly Comprehensive Planning Reports for the PR/DJ federal funds, which are over $20M annually in addition to State Wildlife Grant funds of approximately $.75 million. Manage all documents for other programmatic agreements to include a memorandum of understandings, memorandum of agreements, cooperative agreements, cost-share agreements, leases, right-of-ways, easements, and contracts. Develops funding documents to ensure budget capacity and monitoring, the ability to meet match requirements, documentation standards, and compliance issues are accurately tracked. Compile and review financial information regarding various program expenditures and revenues for grant required reporting and budgetary and management purposes. Reporting and financial compliance monitoring to ensure documentation is submitted in accordance with grant requirements, including coordinating the compilation of documentation from various sources; divisional, departmental, governmental, non-governmental, and private entities. Responsible for tracking and allocating program income as it relates to federal funds and ensuring that all required paperwork, including all compliance documentation, is processed in accordance with federal guidelines. Responds to questions and resolves problems associated with all processes related to grant compliance and administration. Primary contact for coordination with USFWS for all grant-related matters to ensure financial and programmatic compliance reporting, including NEPA, is submitted. Exercises discretion in determining and implementing divisional and departmental timelines and processes to comply with Federal Aid deadlines and requirements. Responsible for reviewing financial information from agency cost accounting system related to various funding sources and ensuring that charges are eligible under federal guidelines or legal agreements that the Department has with outside funding sources and ensures that such information is correctly accumulated for all required reporting. Compile, verify, and submit all federal revenue received by the department quarterly and annually to fiscal division administration for state audit reporting requirements. Notify all recipients of federal funds on an annual basis in accordance with federal A133 requirements and collect and review audit documentation from entities that exceed federal thresholds. Recommend divisionally or program workflow changes based on analysis and or changes in federal, state, or private requirements. Reviews and analyzes accounting records to identify sources of financial report discrepancies and monitors flow of matching funds to ensure proper ratio of federal, state, and other expenditures are being met. Establish timelines and processes for effective workflow based on variables to include: staffing, workload, defined federal, state, and private entity deadlines, and required processes.
PREFERENCES/**AGENCY REQUIREMENTS: Preference will be given to those with a Bachelor's Degree (typically in Business), Plus two years of professional work experience in grant management, both federal and non-federal. **Must have a valid driver's license. KNOWLEDGE: Acquiring, analyzing, and reporting data. Understanding of federal grant requirements, including audit requirements. Knowledge of and experience with federal grants and forms, SF425, SF270, SF424, PMS272 Understanding of cost accounting concepts. Knowledge of state statutes, regulations, and policies related to accounting, federal draw process, cash management information act. Proficient with Microsoft Office Suite, including Word, Excel, and Access Ability to succinctly and coherently communicate verbally and in writing. Ability to interpret & facilitate compliance with federal, state, and agency requirements. Ability to schedule workload of self to meet daily, weekly, monthly and annual requirements. Maintain adequate communication within the section, fiscal supervisors, and other divisional personnel at all levels. Supervision and leadership of professional staff. Ability to be proactive and anticipate & facilitate changes needed in internal procedures based on internal and external influences. Ability to monitor and review the work of other section and department employees to determine when corrections, additional information, or other modifications are required. MINIMUM QUALIFICATIONS: Education: Bachelor's Degree (typically in Business) Experience: 1-2 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Senior Grants & Contract Administration Specialist OR Education & Experience Substitution: 4-6 years of progressive work experience (typically in Business) with acquired knowledge at the level of a Senior Grants & Contract Specialist Certificates, Licenses, Registrations: None NECESSARY SPECIAL REQUIREMENTS: PHYSICAL WORKING CONDITIONS: Travel is required NOTES: FLSA: Exempt Successful applicants for employment must pass a background check prior to appointment. SUPPLEMENTAL INFORMATION: 040-Wyoming Game and Fish Department - Fiscal Division Click here to view the State of Wyoming Classification and Pay Structure. URL: http://agency.governmentjobs.com/wyoming/default.cfm The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version. A complete listing of the State of Wyoming Classification and Pay Structure can be viewed at http://agency.governmentjobs.com/wyoming/default.cfm. See Human Resource Contact Information in the General Description Section Statewide, WY 82002 Fax: (307) 777-6562 Class Code #BAGC10 Job # 2021-00698 BAGC10-2021-00698-FEDERAL AID COORDINATOR-CHEYENNE The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities. No notice of eligibility will be sent to applicants who meet the minimum qualifications.
Contact Person
Laura Curtis
Contact Phone
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