Calaveras Healthy Impact Product Solutions (CHIPS) seeks a Finance Director with strong experience in non-profit accounting and a commitment to triple bottom line outcomes: economic, environmental and social equity. CHIPS is a non-profit corporation based in Calaveras County and is devoted to forest, watershed, meadow, post-fire and cultural site restoration in the Sierra Nevada region of California.
The CHIPS Finance Director will report to the Executive Director and work with them, the Board of Directors, staff and partners to provide financial administration and management to achieve the organization’s mission. The primary duties include budgets, financial reports, cash flow management, bank account management, payroll oversight, payroll and expense allocations, and ensuring compliance with policies, laws and regulations.
− Develop, maintain, and manage organizational and program budgets.
− Conduct financial reporting to the Executive Director and Board of Directors.
− Standardize invoicing nomenclature system.
− Work with administrative staff to assist in preparing invoices to grant/agreement funding agencies. Review and submit said invoices.
− Manage accounts payable/receivable.
− Manage bank accounts, including making deposits and transfers, performing monthly reconciliations, and establishing new accounts, as required.
− Manage and administer current Payroll Protection Program loan and potential future liabilities.
− Review payroll reports and convey necessary adjustments to the contracted Payroll Administrator.
− Complete and post payroll and expense allocations.
− Complete daily QuickBooks backups.
− Establish and maintain wage and benefits roll up sheets to track the average cost of wage and benefits.
− Maintain an accounting of staff’s paid time off.
− Close books at the end of the fiscal year and prepare files for the new fiscal year.
− Develop and maintain the Cost Allocation Plan.
− Coordinate and monitor an initial internal audit and adopt financial procedures as necessary.
− Prepare for and monitor external audits, as required.
− Prepare 1099s and supporting tax documents annually.
− File quarterly sales tax documents.
− Develop grant proposal budgets in coordination with the Executive Director and administrative staff.
− Manage vehicle and equipment depreciation.
− Establish financial policies and recommend updates as needed.
− Maintain financial controls.
− Ensure compliance with financial guidance, policies, laws and regulations.
− Conduct annual and periodic financial policy training for Executive Director and staff to ensure compliance.
− Provide financial input on the establishment of the employee benefits programs.
− Bachelor’s degree in finance, business administration or accounting or a minimum of five years of relevant experience in non-profit accounting
− Contract administration and compliance experience
− Grant budget development and management experience
− Expertise with QuickBooks software
− Commitment to triple bottom line outcomes
− Devotion to the Sierra Nevada and its people
− Collaborative approach
− Detail oriented, critical thinker, and innovative problem solving