Fiscal Analyst 3 – Accounts Receivable – Permanent – *00891-23

Department of Fish and Wildlife
Thurston County – Olympia, WA
Job Category
Full time Positions
$4,117.00 - $5,535.00 Monthly
Last Date to Apply
FULL-TIME/PERMANENT ACCOUNTS RECEIVABLE FISCAL ANALYST 3 Financial Services Program Olympia, Washington – Thurston County Provide the timely and accurate reconciliation and invoicing of assigned receivable contracts in compliance with the Generally Accepted Accounting Principles (GAAP), Statewide Administrative and Accounting Manual (SAAM), contract agreements along with other state and federal statutes or regulations. Be the subject matter expert on assigned grants as they relate to Accounts Receivable, with an ability to interpret contract language as well as articulate and communicate issues and address concerns to all levels of Management. This is an opportunity to make additional accounting adjustments as necessary. With your experience, you will prepare invoices in compliance with contact, state, and federal regulations. The optimal applicant possesses experience with contracts and grants. Duties Our Accounts Receivable will, Review contract and budget identifying specific terms: Performance period, dollar amounts, CFDA number, special handling, match sources, indirect waivers. Clarify contract language and/or undefined language. Establish initial worksheets. Timely and accurate analytic review and reconciliation of expenditures against contract to ensure compliance. Post monthly contract ledgers using WEBI reporting. Ensure calculations of ledger balances match reporting balances. Prepare accounting entries using journal voucher process which include accruals, error corrections, overspent contracts, and adjustments to balance out contracts. Submit payment requests via automated systems. Post invoices to subsidiary ledgers. Escalate unresolved issues appropriately and timely to Management. Identify, communicate, and collaborate to gain resolution on contract issues such as overspent contracts, unallowable charges, points of clarification needed. Post accounting activity (invoice amounts, pending adjustments and corrections to general ledger) Revenue and expenditures must match, research discrepancies between reconciliation and contract ledgers. WORKING CONDITIONS: Work Setting, including hazards: Position has a requirement of 40% in-person with an allowance of 60% telework as determined after initial onboarding and training. Position is in an office setting with typical office hazards that include sitting for long periods at a time at a desk working on a computer and performing repetitive tasks. Schedule: Work 40 hours/week between core business hours of 6:30am-5:30pm Monday- Friday. July-September is fiscal/biennial closeout, very limited leave approved. Travel Requirements: Minimal travel required. Tools and Equipment: Duties require the use of standard office furniture and equipment. Customer Interactions: Interacts with various agency personnel, Management, and outside contractors. CONDITION OF EMPLOYMENT: WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment. You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes. Supplemental Information Please note: Failure to follow the instructions below may lead to disqualification. In order to successfully apply for this position, you MUST complete your profile at and attach the following to your profile before completing the online application: A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted). A current resume. Three professional references. IMPORTANT NOTES: All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE). WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth. UNION - WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed. VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran). Include your name as it appears on your application in MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following: Notify us of your military spouse status by email at Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS). Include your name as it appears on your application in Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington. The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or
Qualifications REQUIRED QUALIFICATIONS: Associate degree in business, public administration, accounting, economics, statistics, or relevant field, which includes at least 18 quarter or 12 semesters hours of accounting, auditing, mathematics, statistics, or budgeting. And Three (3) years of professional experience in accounting, budget, finance, payroll, or public administration. Or Current or recent experience as a Fiscal Analyst 2. Or Equivalent education/experience: Please note: Professional experience may substitute for education but not usually for the credit hours. License: Valid driver’s license. PREFERRED QUALIFICATIONS: One (1) year of experience preferably working with contracts and grants. One (1) years of state government Fiscal, Contracts, or budget experience. Knowledge of: Principles and practices of financial record keeping conducting audits and perform accounting functions. Computer software programs (e.g., Outlook, Excel, Power Point, Word) to facilitate accounting operations. State and Agency accounting policies and procedures; basic principles of governmental accounting. Demonstrates proficiency in using and understanding AFRS (transaction codes, general ledgers, funds, etc.). Internal control procedures to protect and safeguard organizational assets and resources. Debits and credits of accounts to ensure correct payments and receipts are recorded. Principles and processes for providing customer services (e.g., evaluation of customer needs and satisfaction, service assessment, meeting quality standards for services). Ability to: Apply accounting principles and procedures to work assignments. Analyze data and draw logical conclusions to accurately process, provide, and implement accounting information. Audit accounting information and verify its accuracy. Use accounting database and spreadsheet software to input, organize, track, and retrieve data. Conduct basic research using databases, files, reference manuals, and other sources to perform accounting functions. Identify appropriate resources for answering inquiries. Analyze situations accurately and adopt an effective course of action. Solve accounting problems related to work assignments. Perform basic mathematical computations using addition, subtraction, multiplication, division, and averages to solve problems. Use organizational filing systems to track accounting information. Write clear and concise documents to communicate with internal/external stakeholders using correct grammar and spelling. Use tact and diplomacy to establish and maintain cooperative relationships when dealing with the needs, problems, and/or concerns of employees, co-workers, and/or outside organizations. Work on multiple tasks concurrently to ensure timely completion of projects and other work activities. Analyze, implement, and interpret fiscal information, OFM, Federal, and State regulations.
Contact Person
Cheri Weld
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