The Great Basin Institute is an interdisciplinary field studies organization that promotes environmental research, education, and conservation throughout the West. Founded in 1998 at the University of Nevada, GBI advances applied research to support science-based adaptive management of public lands. The Institute is dedicated to the promotion of science through field studies programs, conservation practices, and public outreach. Celebrating its 23rd year of operation, GBI employs over 600 researchers and field technicians and has successfully managed over $135 million dollars in grants and contracts in support of conservation initiatives. GBI is based out of Reno, Nevada, with satellite office in Las Vegas, Nevada and Bend, Oregon. GBI is the recipient of the 2015 USFS's "Regional Forester Award," the Nevada Governor's Points of Light Award in 2005 and was named "Outstanding Non-governmental Organization" by Environmental Leadership in 2001.
The Great Basin Institute seeks an Operations Coordinator to support field crews, our fleet of vehicles and equipment, and relate program activity support needs. This individual will be responsible for supervising seasonal AmeriCorps Volunteers from April through September to accomplish the various aspects of operations described below. This is an excellent opportunity for an individual who has a passionate commitment to serving the environment and who seeks a greater understanding of how nonprofits serve national parks, forests, and public lands.
The Great Basin Institute fields individuals and crews in multiple western states (including CA, NV, OR, CO). These crews implement a wide variety of work for and in support of Federal Land Management Agencies, State Agencies, and others. Example projects include trail work, ecological monitoring, natural resources inventories, rare plant surveys, archaeological surveys, and forest health assessments. Many of our crews work in remote field locations on multi-day backcountry field tours.
We seek a program assistant to collaborate with GBI staff while overseeing equipment, fleet, and other needs associated with field operations. These responsibilities require skills in organization, communication, and problem solving and would well serve someone who is a pro-active, independent, creative, and thoughtful and has an ability to problem solve and ‘make things happen’. This position is crucial to the success of our field crews and GBI’s mission for serving public lands.
Fleet and Facilities
The position supports the developing, implementing and maintaining systems to effectively track and monitor vehicle assignment, maintenance, and overall condition, as well as tools and equipment used by employees of the Great Basin Institute. This person ensures repairs are completed in a timely manner and operations are documented and responded to appropriately. The program assistant will also oversee the driver’s training program for the Institute and support operations and maintenance of three properties, including two residential properties and one commercial property. This position requires the ability to work within a budget, the ability to manage a small team, track inventory, exposure to 4x4 and off-road driving experience, multi-tasking, and logistical expertise.
Essential Job Functions may include the following or other duties as assigned:
- Perform pre and post-season equipment/supply checks and inventories, obtain new or replacement equipment and supplies, and track location and condition of equipment and supplies;
- Register field crew members for Wilderness First Aid and other technical training, and otherwise support training as needed;
- Manage paperwork for safety monitoring, progress reporting, vehicle mileage, and other logs and reports from the field;
- Support daily safety check-ins and other safety communication to provide timely and effective support of field crews;
- Coordinate with other GBI staff during the field season to address crew needs/issues as they may arise in the field;
- Support fleet needs, including the following:
- Assist program staff with vehicle assignment, availability, and tracking;
- Managing logistics involved with the transportation of vehicles over large distances and between varying projects; evaluate vehicle needs and status of available fleet and reallocate vehicles based on program needs;
- Utilize online tools and databases to update driver and project assignments, add and remove drivers from company fuel card plans, and report on violations of the GBI Vehicle Policy;
- Coordinate GBI’s incident review process, communicate corrective and preventative actions to drivers responsible for incidents, and escalate to project staff as appropriate;
- Maintain vehicle registration, smog tests, and insurance on all GBI vehicles. Ensure all vehicles are properly outfitted with emergency equipment kits and auxiliary equipment.;
- Ensure vehicle condition—including cleanliness— is documented before and after assignments and hold employees responsible for vehicle damage;
- Maintain, revise, and implement GBI’s Drivers Training Course with the help of other program staff and ensure consistent practices are in place throughout GBI regional offices and employee assignments; and
- Other crew, fleet, and facility duties as assigned.
To perform this job successfully, an individual must be able to satisfactorily carry out each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Education and experience related to natural resource management, outdoor education, or related discipline preferred;
- Relevant experience – knowledge of fleet management, including off-road driving, vehicle inspections, and preventive maintenance programs;
- Relevant field experience – knowledge of field crew logistics and operations;
- Experience managing and supporting small teams;
- Experience with spreadsheet, software, and basic ArcGIS operations;
- Ability to multi-task and troubleshoot on a daily basis;
- Good interpersonal and organizational skills, with the ability to balance and integrate task-oriented and process-oriented responsibilities;
- Ability to lift up to 50 pounds for extended periods of time;
- Willingness to travel on average one week per month and on short notice; and
- Possess a clean, valid, state-issued driver’s license and the ability to operate a 4WD vehicle on and off paved roads.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit, use hands, stand, walk, bend, and have specific vision abilities to include close and distance vision, and ability to adjust focus working with computer business equipment and other job/industry specific equipment. The noise level in the work environment is usually low level.
The overall nature of the position is sedentary requiring little physical effort and occasional light exertion. There is occasional exposure to environmental conditions such as heat, cold, and temperature changes.
NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
All offers of employment are conditional upon completion of an acceptable check of the National Sex Offender Public Registry and federal criminal background check.
Disclaimer: Although the Company has attempted to accurately and thoroughly describe this position, the Company reserves the right to change the same, including to change, add to or subtract from the duties outlined, within the sole discretion of the Company, at any time, with or without advance notice.
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