Payroll Processor – Fiscal Analyst 4 – Permanent *10286-22: Olympia, WA

Agency
Washington Department of Fish & Wildlife
Location
Olympia, WA
Job Category
Full time Positions
Salary
$54,492.00 - $71,520.00 Annually
Last Date to Apply
08/07/2022
Website
https://www.governmentjobs.com/careers/washington/jobs/3638994/payroll-processor-fiscal-analyst-4-permanent-10286-22?keywords=10286&pagetype=jobOpportunitiesJobs
Description
FULL-TIME/PERMANENT FISCAL ANALYST 4 PAYROLL PROCESSOR WDFW Financial Services Program Olympia, Washington – Thurston County We are seeking a Payroll Processor (Fiscal Analyst 4) to serve as a key lead position within WDFW’s Technology and Financial Management Program. This position serves as the primary assistant to the Payroll Manager and performs a number of complex, stand-alone, time sensitive financial duties that affect all WDFW programs and staff state-wide! Payroll Processor - Fiscal Analyst 4 - Permanent *10286-22 description image Pine Siskin getting a drink – Photo Credit: Kim Simonelli We are seeking candidates, with demonstrated values matching those of WDFW: Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE). You thrive on building collaboration and teamwork you take pride in your work, are result oriented, organized, and have excellent written/verbal communication skills. The optimal applicants are team players who take pride in their work, are motivated, dependable, respectful, and able to easily establish rapport. Duties Payroll Processor - Fiscal Analyst 4 - Permanent *10286-22 description image Stellar’s Jay – Photo Credit: Dave Durkee Our Payroll Processor, Assists Fiscal Analyst 2’s payroll processors in addressing more complex questions and issues with employee requests/inquiries and employment verifications. Trains and coaches processors to understand Human Resources Management System (HRMS) master data for employees including new hires, rehires, appointment changes, extensions, separations, and layoffs (especially for career seasonal employees). Reviews retirement actions and verify Voluntary Employees Beneficiary Association (VEBA) calculations are correct and deposited correctly on the employee's behalf. Reviews payment documents to issue warrants through petty cash or A-19’s to determine gross pay, deductions and net pay are accurate. Runs the GAP cycle several times for each payroll period so the time records can be transferred from Total Time to HRMS. Monitors payroll authorizations to ensure the processors have authorized timesheets in accordance with rules and regulations, including rules promulgated by the Office of Financial Management, the Department of Enterprise Services, Collective Bargaining Agreements, and the Internal Revenue Service. Researches red-line issues and corrects errors. Reviews red-line corrections made by processors to ensure appropriate corrections were made. Works directly with the Payroll Manager for direction on payroll processes, acts as liaison between the processors and the Payroll Manager to ensure directions are incorporated into payroll processes. Works with Payroll Manager to complete payroll tax processing. Reviews entries and actions processed by payroll staff relating to all leave, leave accruals, overtime, premium pays and basic pay. Performs leave audits when requested. Prepares reports for Human Resources and Budget and Financial Managers for labor relations and budget scenarios. Prepares reports and provides information and clarification to agency managers and supervisors in support of their staff and/or programs, including but not limited to overtime reports, exchange time reports, leave reports and compensation time reports. Supports the Payroll Manager in implementing new direction from Office of Financial Management (OFM) State HR or Agency management. WORKING CONDITIONS: Work Setting, including hazards: Position has a requirement of 60% in-person with an allowance of 40% telework as determined after initial onboarding and training. Position is in an office setting with typical office hazards. Schedule: Core business hours are 8:00 a.m.-5:00 p.m. Monday -Friday. Scheduled work hours may be flexible. May occasionally be required to work more than 40 hours per week or on weekends to meet deadlines during payroll cut-off and open enrollment periods. Payroll is a very high intensity process. Must be flexible to work hours on payroll cutoff dates and anticipate limited leave approved during these cutoffs and open enrollment. Travel Requirements: Limited travel –Training purposes and meetings. Tools and Equipment: Laptop, phone, 10-key and other common office equipment. Customer Interactions: Broad in scope and may include all WDFW employees, state and federal auditors, Fiscal Staff, Management, EMT, State and Federal Auditors, OFM, DES, HCA, DRS, IRS and other state and federal entities.
Qualifications
Qualifications Note: Closely related qualifying experience may be substituted for the required education on a year-by-year basis. REQUIRED QUALIFICATIONS: Bachelor’s degree in business, public administration, accounting, economics, statistics, or relevant field which includes 12 semester or 18 quarter hours in accounting, auditing, or budgeting. AND Three (3) years of relevant professional experience in one or more of the following: accounting, timekeeping, bookkeeping, accounting software, timekeeping software, or state financial systems. OR Current or recent experience as a Fiscal Analyst 3. Note: A Master’s degree in a financial related field, certification as a Public Accountant, Internal Auditor, Certified Governmental Financial Manager or Management Accountant can be substituted for professional experience. PREFERRED QUALIFICATIONS: Experience working in the Washington State Human Resources Management System (HRMS) or a similar HRMS or payroll processing system, to include keying actions and running reports. Three (3) years of relevant experience working with state government accounting. Knowledge of State and Agency accounting policies and procedures; basic principles of governmental accounting. Demonstrates proficiency in using and understanding AFRS (Agency Financial Reporting System) and Enterprise Reporting (transaction codes, general ledgers, funds, etc.). Professional experience analyzing, implementing, and interpreting fiscal information, Office of Financial Management regulations, Federal and State regulations. Principles and practices of financial record keeping conducting audits and perform accounting functions. Computer software programs (e.g., Outlook, Excel, Power Point, Word) to facilitate accounting operations. Internal control procedures to protect and safeguard organizational assets and resources. Principles and processes for providing customer services (e.g., evaluation of customer needs and satisfaction, service assessment, meeting quality standards for services). CONDITION OF EMPLOYMENT: As a result of Gov. Jay Inslee’s Proclamation 21-14 (Download PDF reader) issued on August 9, 2021, all Washington State Agencies are requiring employees to be fully vaccinated with the COVID-19 vaccine as a condition of your employment. Pursuant to this mandate, you will be required to provide proof of vaccination as a part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor prior to your first day of work. Exemptions may be granted for religious or medical purposes. A list of acceptable documents to provide verification can be reviewed here. Vaccination acceptable documents link (Download PDF reader) (Download PDF reader) Supplemental Information Please note: Failure to follow the instructions below may lead to disqualification. In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application: A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted). A current resume. Three professional references. IMPORTANT NOTES: The Department of Fish and Wildlife’s priority during the Covid-19 health crisis is to keep our staff, candidates, and the public safe. We are hiring and encourage you to apply to open positions. We have transitioned to a virtual recruitment process, to include web-based interviews. All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents JOIN THE WDFW TEAM: Learn about our agency and the perks of working for WDFW! The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE). WDFW employees may be eligible for the following: Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth. UNION - WFSE: This position is covered by a collective bargaining agreement between the State of Washington, Department of Fish and Wildlife and the Washington Federation of State Employees (WFSE). This recruitment may be used to fill positions in addition to those listed. Payroll Processor - Fiscal Analyst 4 - Permanent *10286-22 description image Diversity, Equity, and Inclusion Employer VETERAN PREFERENCE NOTICE: To take advantage of veteran preference, please do the following: Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov. Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran) Include your name as it appears on your application in careers.wa.gov. MILITARY SPOUSE PREFERENCE NOTICE: To take advantage of military spouse preference, please do the following: Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov. Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS) Include your name as it appears on your application in careers.wa.gov. Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov. As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington. The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply. Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388. If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or support@neogov.com. *Images shown are Pre-COVID, WDFW Staff follow current COVID Safety Protocol including the use of face masks. Follow us on social media: LinkedIn | Facebook | Instagram
Contact Person
Abigail Dewald
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