PROPERTY ACQUISITION SPECIALIST 4
Property Acquisition Specialist
WDFW Wildlife Program
Olympia, Washington – Thurston County
Are you a real estate professional with experience in service contracts and property acquisitions?
Join our team to support WDFW in the management of over one million acres of owned and controlled lands, including hatcheries, shellfish beds, wildlife area, and public fishing areas!
This position will collaborate with other members of the state-wide Acquisition Team of Real Estate Services (RES) in property title analysis, escrow facilitation, landowner communications, special services contracts, landowners' negotiations, financial calculations, warrant requests, and transaction closings.
Picture yourself administering service contracts, including contracting appraisals, baselines, and environmental site assessments.
The optimal applicants are team players who take pride in their work, are motivated, dependable, respectful, and able to easily establish rapport.
We are seeking a candidate who respects and values the opinions of others, creating an inclusive team environment where every member feels they contribute value to the project and WDFW.
Our Property Acquisition Specialist,
Monitors state master contract lists to select a pool of state-approved contractors that are appropriate for the mission of WDFW real estate work.
Administers service contracts, including contracting appraisals, baselines, and environmental site assessments
Communicates with contractors to determine assignment availability, interest, and deadlines.
Solicits bids from contractors for title commitments, appraisals, review appraisals, baseline inventories, environmental site assessments.
Writes the scope of work for each contracted service, in consultation with the Lands Agents, Grants Manager, Water Rights Specialist, and Property Acquisition Supervisor.
Reviews the contractors’ products for accuracy and completeness.
Monitors contractor deadlines and ensures timely receipt of product and payment of invoices.
Makes site inspections to assist in determining encumbrances, legal access and other rights and responsibilities associated with the parcels targeted for acquisition or disposal.
Reviews and analyzes encumbrances on the preliminary title reports and provides
Makes recommendations to the Acquisition Team for resolution of encumbrances that would not meet agency or funders’ needs
Determines applicable taxes due on property transactions.
Writes legal descriptions and legal documents, such as purchase options, purchase agreements, seller reservations, easements, and other legal instruments.
Initiates and maintains contact and communications with landowners
Conducts negotiations with landowners for purchase of property and property rights.
Prepares Escrow Instructions.
Reviews closing documents for accuracy and completeness as to the property to be acquired or disposed, and as to the compensating taxes and other fees charged.
Coordinates with Escrow Agents to ensure timely completion of the transactions.
Requests and ensures timely delivery of funds to Escrow.
Assures post-closing documents are provided to RES, such as recorded documents, final settlement statement and title policy.
Finalizes the transaction file for completeness and addition to RES inventory.
Assists with development of maps, Commission presentation proposals, and review of data and inquiries provided by the Regions.
Work Setting, including hazards:
Work is 85% in an office or telework setting, 15% in the field.
Monday – Friday, 8 AM – 5 PM.
Approximately 15% of work occurs in the field conducting site inspections, which may involve overnight travel.
Tools and Equipment:
Computer, cell phone, printer, scanner.
Interacts with other to attend meetings, respond to phone calls, emails, and written correspondence from contractors and landowners
CONDITION OF EMPLOYMENT:
WDFW requires all employees to be fully vaccinated with the COVID-19 vaccine as a condition of employment.
You will be required to provide proof of vaccination as part of the hiring process. Please do not upload your vaccination documentation with your application materials - your vaccination status will be verified by your supervisor before you will be allowed to work. Exemptions may be granted for religious or medical purposes.
Please note: Failure to follow the instructions below may lead to disqualification.
In order to successfully apply for this position, you MUST complete your profile at www.careers.wa.gov and attach the following to your profile before completing the online application:
A cover letter describing how you meet the qualifications of this position (Generic cover letter will not be accepted).
A current resume.
Three professional references.
All new employees must complete an Employment Eligibility Verification Form (I-9 Form) on their first day of work. If hired for this or any position at WDFW, you will be required to provide documentation proving you are eligible to work in the United States. For a list of acceptable documents, please use the following link: https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
JOIN THE WDFW TEAM:
Learn about our agency and the perks of working for WDFW!
The Washington Department of Fish and Wildlife has some of the most talented people in the natural resource field. We celebrate and value diversity, appreciating that a workforce composed of those from different backgrounds and experiences creates an inclusive environment, strengthens positive relationships with the local community, and brings new perspectives and approaches to fulfilling the agency’s mission. We value demonstrated skill in living WDFW values of Accountability, Service, Professionalism, Integrity, Respect, and Empathy (ASPIRE).
WDFW employees may be eligible for the following:
Medical/Dental/Vision for employee & dependent(s), Public Employees Retirement System (PERS), Vacation, Sick, and other Leave*, 11 Paid Holidays per year*, Public Service Loan Forgiveness, Tuition Waiver, Long Term Disability & Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives (Download PDF reader), Combined Fund Drive, SmartHealth.
VETERAN PREFERENCE NOTICE:
To take advantage of veteran preference, please do the following:
Email a copy of your DD214 (Member 4 copy), NGB 22 or USDVA signed verification of service letter to RecruitmentTeam@dfw.wa.gov.
Subject line should include recruitment number, position, and Vet (for example: #10155 Biologist 1 – Veteran)
Include your name as it appears on your application in careers.wa.gov.
MILITARY SPOUSE PREFERENCE NOTICE:
To take advantage of military spouse preference, please do the following:
Notify us of your military spouse status by email at RecruitmentTeam@dfw.wa.gov.
Subject line should include recruitment number, position, and MS (for example: #10155 Biologist 1 – MS) Include your name as it appears on your application in careers.wa.gov.
Note: Please blackout any PII (personally identifiable information) data such as social security numbers. For further information, please contact us at RecruitmentTeam@dfw.wa.gov.
As part of WDFW’s efforts to advance respectful and inclusive work environments, the Agency expects inclusivity as part of our professional interactions and communications. Therefore, we want to ensure that all individuals feel welcome, are treated fairly and respectfully. All staff are empowered to fully contribute to serving their work unit, Agency, and the citizens of Washington.
The Department of Fish and Wildlife is an equal opportunity employer. We strive to create a working environment that includes and respects cultural, racial, ethnic, sexual orientation and gender identity diversity. Women, racial and ethnic minorities, persons of disability, persons over 40 years of age, disabled and Vietnam era veterans and people of all sexual orientations and gender identities are encouraged to apply.
Persons needing accommodation in the application process or this announcement in an alternative format may call (360) 902-2276 or the Telecommunications Device for the Deaf (TDD) at (800) 833-6388.
If you are having technical difficulties creating, accessing, or completing your application, please call NEOGOV toll-free at (855) 524-5627 or email@example.com.
Closely related qualifying experience may be substituted for the required education on a year-by-year basis.
A Bachelor’s degree involving major study in business or public administration, real estate, economics, accounting, park planning, wildlife management, forestry, or a related field.
Two (2) to three (3) years of experience involving real estate transaction processes and ownership transactions and appraising real property.
One (1) year of experience as a Property and Acquisition Specialist 3.
Project management experience demonstrating the ability to effectively prioritize multiple issues and tasks.
Experience with land conservation at a government agency or a Land Trust.
Read and interpret maps, surveys, and legal descriptions.
Use critical thinking skills and solve problems.
Effectively present ideas and concepts to a variety of customers.
Appraisal processes and requirements.
Title research and escrow procedures.
Federal and state grant programs for land acquisition.