Records Management Specialist – Vandenberg AFB, CA

CEMML, Colorado State University
Vandenberg AFB, CA
Job Category
Full time Positions
$45,000- 55,000
Start Date
Last Date to Apply
The Center for Environmental Management of Military Lands (CEMML) has an open Records Management Specialist position at Vandenberg AFB, CA. For full position details and to submit application materials, please visit Emailed or mailed applications will not be accepted. CSU is an EO/EA/AA employer and conducts background checks on all final candidates. A Records Management Specialist (Research Associate II Special) position is available with the Center for Environmental Management of Military Lands (CEMML) at Vandenberg Air Force Base (VAFB), California. The Records Management Specialist shall be responsible for evaluating and organizing digital and paper records, identifying long-term curation needs and requirements, standardizing data sets, uploading CRM and site monitoring reports to the Digital Archaeological Repository (tDAR), and building metadata records for tDAR to ensure effective and efficient long-term curation and management of VAFB Cultural Resource data. The Records Management Specialist will support the VAFB Archaeologist, providing technical expertise related to the management and update of digital records, multiple databases, and all related metadata. The purpose of this position is to provide technical and administrative support to the Cultural Resource Management program at VAFB, which is responsible for maintaining and preserving VAFB archaeological records. The incumbent will examine and correlate large volumes of data, requiring detailed focus for many hours at a time in order to evaluate existing digital records, documents, and reports; correct digital information, as needed; standardize data sets, and prepare records/data for long-term digital curation. The Records Management specialist will also be responsible for building metadata and uploading associated files to tDAR. Additional administrative tasks may include developing templates, protocols, and training modules, as well as assisting with reviewing projects to evaluate potential effects of federal undertakings on historic properties. All products and deliverables will comply with the governing grant’s policies and procedures, and the Records Management Specialist shall be required to maintain the confidentiality of all digital records and data. Salary is commensurate with experience and qualifications. The anticipated annual salary range is $45,000-$55,000 and is based on qualifications. This is a 12-month Administrative Professional position, a continuation of which is dependent on the receipt of future funding. This is a sedentary job, defined as one which involves sitting, with occasional walking and standing to carry out job duties.
Required Job Qualifications Bachelor’s Degree and 3 years of relevant experience. Demonstrated experience with relational database technology (e.g. Microsoft Access or FoxPro), performing multi-table queries, concatenating fields in queries, and working with a multi-form user interface is required. The successful candidate must demonstrate a broad knowledge of concepts, principles, and practices for data and records management, as gained through education and relevant job experience. Knowledge of, or interest in, archaeological principles and methodology is required. Adept at managing hardcopy and digital files following complex instructions and learning new technology quickly and efficiently. Must possess skills in oral and written communication sufficient to receive and convey information, communicate effectively with diverse groups of people, provide concise and thorough guidance, and receive and explain information in order to make recommendations regarding digital records management. Ability to organize, prioritize, manage, and carry out duties efficiently and within established timeframes. Basic knowledge of ArcGIS (e.g. know how to use ArcCatalog, bring feature classes into ArcMap). Must have, or be able to obtain, a Department of Defense Common Access Card (CAC). The successful candidate must be legally authorized to work in the United States by the proposed start date. CEMML will not provide visa sponsorship for this position. Must have a valid driver’s license or the ability to obtain a driver’s license by the employment start date. Preferred Job Qualifications Highly qualified candidates will demonstrate skills and ability to comprehend archaeological resources, documentation produced as a result of an archaeological investigation or historic built environment inventory and/or evaluation, and technical knowledge related to the field of archaeology. Demonstrated experience and ability to tackle an immense body of data and provide end-user database support primarily in the form of data retrieval (i.e. database querying) to assist management and scientific analysis. Preferred candidates will know how to use various tools in ArcMap, such as buffering or intersecting feature classes, and joining and relating data tables to feature classes. Experience working in highly structured organizations such as governmental agencies, the military, or corporations with clearly established lines of authority, procedures, and protocols is preferred. Knowledge of Department of Defense policies and processes, and military culture in general, is desirable. Experience performing tasks under tight deadlines and managing shifting priorities. Experience with the National Historic Preservation Act (NHPA) and the National Environmental Policy Act (NEPA) is beneficial. Familiarity with California Department of Parks and Recreation (DPR) 523 forms for historic buildings and archeological sites is also beneficial.
Contact Person
Amanda Wallander
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